HR must manage information on all of the employees at the business for proper decision-making when dealing with a large number of them. Such a large undertaking takes a lot of effort and leaves little time for other HR responsibilities. Therefore, an HRIS has the potential to be a fantastic investment for managing employee information and increasing productivity. This article will explain HRIS software, its many types, and how to use HRIS software to manage HR-related tasks. So let’s start from the beginning.
What Exactly Is HRIS Software?
An HRIS, or Human Resource Information System, is a system that digitizes human resource operations and procedures. An HRIS may also be defined as software that manages human resource tasks such as employee information management, accounting, payroll, etc. As the HRIS handles all these tasks, it becomes simpler for HR to make better decisions by concentrating on data analysis rather than data collection and compilation. As a result, the whole organization can work more effectively and seamlessly. Most HRIS software includes the features required for complete human resource management.
HRIS Software Benefits
Automated Processes For Faster Task Completion
An HRIS automates routine HR tasks such as tracking leave days, attendance, payroll, etc. This helps time if you have large teams to manage.
Simple Recruitments, Candidate Assessment, And Onboarding
An HRIS may collect and scan many resumes at once to find the best candidate for a post. These features make HR’s work easier by eliminating the need to review all resumes manually. The HRIS may handle various onboarding tasks once a candidate is hired.
Improves Collaboration And Internal Communication
An HRIS is also intended to keep all employees in touch with the HR staff. Through the HRIS, they may find their attendance data, pay stubs, performance analysis, and seek leaves or promotions.
Analysis Of Employee Reports
An HRIS may track all employee performance metrics and provide weekly, monthly, quarterly, and annual reports for extensive analysis.
Decision-Making That Is Faster And More Accurate
By analyzing all reports and reading employee information from the HRIS database, any decisions concerning employee management may be made successfully.
Other Tools Integration
An HRIS may be connected with any additional tools your company uses for different tasks. For example, integrating a project management system with an HRIS is one of the most popular integration techniques. This helps HR to know which employees have done various types of work and allows them to establish ratings for each employee. Well, now that you know what HRIS software is, here are some things to look for when investing in HRIS software.
How To Select The Best HRIS Software?
Understanding Your Requirements
Before pulling the trigger, the first and most critical step is understanding what you want from the HRIS. There are several types of HRIS software (more on this later). Begin by refining your options based on those types. Then, manage a list of the tasks you wish to automate and manage using an HRIS and the entire workforce you’ll be responsible for.
Consulting Other Departments
Another factor to consider before purchasing an HRIS is consulting with all department heads, IT support, and the complete HR staff. This will give you an idea of all that has to be done. In addition, consulting others in your company may provide you with a few options for an HRIS.
Set A Budget
Various types of HRIS and vendors will have solutions that offer different bundles depending on their features. You may restrict your list to just a few software if you set a budget based on your requirements and projected return on investment. You should also consider purchasing software that is either a one-time buy or includes longer-term packages offering specific savings.
Talk With The Vendors And Learn About The Software
Connect with the seller after you’ve created a list of HRIS software that you believe is adequate for your requirements. Set up a meeting to review how the system works and ensure you understand its features. This will give you an understanding of how the vendors’ claim on-paper functionality works. You may also compare these decisions to make the best software.
Participate In Demo Sessions
If free demos are available for the HRIS of your choice, take advantage of them. A demo may be a fantastic way to acquire a hands-on feel for the software’s functionality and complexity. You may find great HRIS software if you keep these points in mind. Here is a list of some of the best HRIS software we’ve discovered. Take a look and discover which is a good match for you and your organization.
5+ Best HRIS Software To Try
HRIS Software to try in 2022.
1. Rippling
Rippling is a complete HRIS with a wide variety of features that can handle almost anything for an HR department.
1 – Integrates with Slack, Zoom, Google Workspace, and other services.
2 – Easily manage employee changes, onboarding, and offboarding tasks.
3 – Handles compensation tasks such as payroll management, automated tax deduction, etc.
4 – Manages additional employee benefits such as health insurance.
5 – The Employee Time and Attendance management and tracking.
6 – Integrated Learning Management System for product training, code of conduct training, and so forth.
Rippling is likely one of the best HR management solutions, but it is pricey.
2. Freshteam
Freshteam HRIS is a good software for employee management tasks such as onboarding, employee information management, offboarding, and attendance tracking.
1 – Set up the system for onboarding and collect and store employee documentation on the platform effectively.
2 – Analytical data representation and simple reports for candidate pipelines and workforce changes.
3 – A self-service site enables employees to enter in and out times, leave requests, and so on.
The Freshteam HRIS is a wonderful tool for employee information and workforce management. You may test the software for free for 21 days to determine whether it’s a good match.
3. ADP
ADP is an HRIS functionality that provides employee time management, benefits and insurance, payroll, compliance services, and HR outsourcing.
1 – Excellent payroll processing, including quicker payments and integration with corporate software.
2 – Time tracking and attendance solutions for efficient and automated workforce management.
3 – Simple recruiting and onboarding, and screening services to ensure appropriate hiring.
4 – Availability of HR outsourcing for all main HR tasks.
5 – Taxes and employee verification are examples of compliance services.
The ADP is a great HRIS for small businesses that lack a large HR staff to manage all of the tasks. The HR outsourcing solution is especially useful for startups that want to get their firm up and running as soon as feasible.
4. Zoho People
The Zoho People is an employee data and performance tracking HRIS providing functions such as LMS, Analytics, and customizable features, in addition to traditional HR features.
1 – Employee management features include personnel information collection and storage, workforce classification, etc.
2 – Features for tracking attendance and management time off.
3 – Manages documentation when a new employee is onboarded.
4 – Corporate LMS with all kinds of training systems.
5 – Workflow customization and a self-service system for all employees.
6 – Simple integration with Zoho Payroll for managing your workers’ compensation and benefits.
The great Zoho People HRIS is only suitable for employee management and a few other HR tasks. If you need payroll functionality, you’ll need to purchase Zoho Payroll in addition to this HRIS, which will add to the cost.
5. Zenefits
Zenefits is an HRIS built for quick onboarding, employee management, PTO tracking, and performance evaluations.
1 – Simplified the process of curating and offering employee benefits such as health care and commuting compensation.
2 – There are many additional features and fast and simple payroll processing for all employees.
3 – Efficient self-onboarding of new recruits with simple documentation and other tasks they can do independently.
4 – Compliance-compliant and great tracking of crucial deadlines for effective scheduling.
The Zenefits HRIS is offered in three distinct packages, which you may choose based on your organization’s requirements.
6. Bamboo HR
Bamboo HR is an HRIS that streamlines the human resource information system and securely organizes all data. It also provides reports, analysis, and a view of customizations and other features.
1 – Collects and manages data for real-time viewing and management.
2 – The obtained data may also be represented in expressive reports for in-depth analysis.
3 – Customize your information system so that you may access documentation with ease and flexibility.
Bamboo HR is an HRIS with a unique focus on data documentation, reporting, analysis, and secure keeping. Well, this makes it an excellent solution for small businesses that need HR data management.
7. Paycor
Paycor is a human resource information system (HRIS) for workforce management and employee information systems.
1 – A simple transportable punching system for employees to clock in and out work hours.
2 – Track and assess employee performance, allowing HR to produce performance reviews, manage transfers, and promote promotions.
3 – Employees may seek time off or leave immediately.
4 – Before onboarding begins, recruits may input their personal information.
5 – Gain insights by analyzing overall compensation trends, present workforce strength, departmental differences, etc.
Paycor is another HRIS with limited functionality specifically developed for effective workforce management and employee information tracking.
8. Natural HR
The Natural HR is an all-in-one HRIS solution for mid-sized businesses that allows them to streamline all HR tasks.
1 – Simple employee management with precise data collection and storage.
2 – Time tracking features include clock in and out, leaves, additional hours, and so forth.
3 – Excellent automated payroll management, including timely salary payments and modifications.
4 – Thorough performance analysis and reporting.
5 – Insights on process management and changes.
6 – Handling employee benefits with ease.
Natural HR is a one-stop shop for all of a mid-size or enterprise-level organization’s human solution requirements.
What Sets HRIS Software Apart From Other HR Software?
In a complicated situation, we differentiate ourselves from the numerous HR software. HR software has grown so comprehensive and all-encompassing that it is difficult to identify between them, with few differentiators. There are three types of HR software:
HRIS Stands For Human Resource Information System
The most prevalent of the three is HRIS, which is pretty entry-level HR software. It may be defined as managing employees, incorporating policies, and assisting with various procedures. For example, an HRIS may include recruitment, attendance, workflows, personnel tracking, administration, training, development, and so on.
HCM Stands For Human Capital Management
HCM adds all of the functions of an HRIS while also adding a few new features. For example, the complete software solution includes personnel management functions like compensation, learning and development, succession planning, and career planning. In addition, an HCM may include features like onboarding process management, performance tracking, position control, etc.
HRMS Stands For Human Resource Management System
HRMS is a complete system of the three, including all of the features of an HRIS and an HCM. Many features of HRMS and HRIS overlap. However, the former adds a new layer to employee management. Automatic tax computation, processing, deduction, and depositing of pay are all features of an HRMS. It also includes time and labor management, which is useful for tracking project timelines and increasing productivity and revenues. And it’s difficult to dispute that assertion since most firms that offer this software are continually adding new features to these complex tools. As a result, all HR tools are used interchangeably. Returning to HRIS, let’s look at the many types of HRIS software available.
HRIS Software Types
At their foundation, all five types of HRISs provide fundamental functions such as employee management, automation, self-service, and centralized databases. These are some of the most important features; however, each HRIS software has its features. This is what these types are all about:
Operational HRIS
Operational HRISs are great for collecting and reporting data and resources. It can keep track of employee records, position details, and performance appraisal information. HR managers may use an operational HRIS to manage performance, promotions, hiring, internal staff changes, and appraisals. These conventional HR functions may benefit the organization by eliminating repetitive tasks and enhancing productivity.
Tactical HRIS
Tactical HRISs are particularly concerned with larger decisions that have the potential to have a significant influence on the organization. It helps in resource allocation, development, job analysis, and general functions like training, vacancies, recruiting, and compensation. In addition, a tactical HRIS may cope with external data such as competition analysis reports, union information, government alerts, requirements, etc.
Strategic HRIS
Strategic HRISs aid in company analysis to develop a plan and make appropriate decisions. This software aid in workforce planning and mapping regions and departments that will have a high number of vacancies and requirements in the future. They also help with workforce goal formulation by analyzing budget and market trends. A Strategic HRIS is designed for mid-sized businesses wanting to increase their workforce and grow.
Comprehensive HRIS
A Comprehensive HRIS, as the name implies, encompasses all the other types. Organizations that need operational, tactical, and strategic HRIS functionality may use this software to streamline their management. A comprehensive HRIS contains employee information management and vacancy calculations, which assist with recruiting, performance tracking, and analysis. Comprehensive HRISs are also more costly, but they provide a common platform for everything an HR executive needs.
Limited Function HRIS
This form is opposed to a comprehensive HRIS. A Limited Function HRIS is highly specialized and focuses on just a few HR tasks. Typically, this HRIS has just one function and an exhaustive system for that function. A limited-function HRIS might be an excellent solution for tiny firms with few requirements or that need one item done. They are relatively simple to learn and use, can be managed by a single HR executive and are economical.
Conclusion:
An HRIS may alter how employees are handled in a company. HR can keep employees pleased while achieving the best results for the organization with improved tools and functions. The main thing to remember is that an HRIS will only be beneficial if you know what you need. So, before making a large purchase, ensure you factor in everything you’ve read in this article.
