How to Save Print to PDF in Microsoft Word?

Print to PDF in Microsoft Word

Microsoft Word allows you to save and print Word documents in PDF format. These steps to Save As PDF or Print to PDF in Microsoft Word are shown here.

File Save As PDF or Print to PDF in Microsoft Word

With Windows 10’s built-in PDF (Printable Document Format) capability, saving or printing any Word Document as a PDF File has never been easier.

When you utilize Print to PDF in Microsoft Word, the resultant PDF document is stripped of any Metadata (Links, Bookmarks, etc.) It will only provide information that can be found on a printed document.

When you Save As PDF, the resultant document will have all of the Metadata connected with the document, allowing users to click on links and follow Bookmarks.

Whether you save as PDF or Print to PDF, the resultant document retains its Formatting, Fonts, and Pagination across all devices & platforms.

How to Save/Print to PDF in Microsoft Word Document?

To use, follow the steps outlined below. In Microsoft Word, Print to PDF.

1. Open the Word document or file you wish to convert to PDF.

2. Once in the Word document, click the File tab in the top menu bar to open the File menu.

Print to PDF in Microsoft Word

3. In the left pane, click Print from the drop-down menu. Make that the PDF Printer is enabled in the right-pane and modify the Orientation, Size, Margins, and so on as needed.

Print to PDF in Microsoft Word

Note: suppose Microsoft Print to PDF is not accessible, you must make the PDF Printer using the steps outlined in the next section.

4. After that, scroll up and click on the Print box.

Print to PDF in Microsoft Word

5. On the next screen, provide a name for your print file, type the location where you wish to store the PDF file, and then click the Save option.

Print to PDF in Microsoft Word

Before clicking the Save button, make sure that “Save as type” is set to.pdf.

Once you’ve saved the PDF Print File to your computer, you’ll be able to email the document for printing/share it electronically with anybody.

As previously mentioned, the PDF document generated by Microsoft Word’s Print to PDF function will not contain any Links or other Metadata connected with the original Word Document.

What I Do if Microsoft Print to PDF is Not Available?

Suppose you previously printed to a physical printer, Microsoft PDF Printer may not be available when you try to Print to PDF in Microsoft Word. In this situation, you must first make Microsoft PDF Printer accessible and ready before you may print to PDF.

If the option “Microsoft Print to PDF” is not accessible, click on the currently available printer and choos Microsoft Print to PDF from the menu that displays.

Print to PDF in Microsoft Word

After that, you may Print to PDF by clicking on the Print box, as demonstrated in step 3 above.

Save As PDF in Microsoft Word

Another option for converting Word documents to PDF format is to utilize Microsoft Word’s Save As PDF function.

As previously mentioned, the resulting saved PDF document will include nearly all of the information found in the original document.

1. Open the Word document or file you wish to convert to PDF.

2. Once in the Word document, click the File tab in the top menu bar to open the File menu.

Print to PDF in Microsoft Word

3. In the left pane, click Save As from the drop-down menu, and in the right pane, click Browse.

Print to PDF in Microsoft Word

4. On the next screen, utilize the default name or type a Name for your PDF File > choose a Save Location for the PDF file and click the Save button.

Print to PDF in Microsoft Word

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Final Words:

Finally, this will save the Microsoft Word Document in PDF format, which you can then print, publish online, or share with others. 

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